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Educational facilities can use the features of a facilities management solution such as preventive maintenance, planned events, and interactive floor plans to prepare for and return from extended breaks, like summer vacation. Here are seven examples of how educational facilities can implement helpful measures:
1. Create Preventive Maintenance (PM) Schedules
Develop a comprehensive maintenance schedule that includes routine inspections, servicing, and repairs for various systems and equipment in the facility. This schedule should cover all essential areas such as electrical systems, HVAC, plumbing, and building structures.
2. Conduct Pre-Break Inspections
Prior to a break, like for summer vacation, perform thorough inspections of the entire facility to identify any existing maintenance issues. This can involve checking for leaks, faulty electrical connections, HVAC problems, damaged fixtures, or any other potential issues that may require attention.
3. Address Immediate Issues
If any urgent maintenance issues are discovered during the pre-break inspections, prioritize their repairs or replacements before the break begins using corrective work orders. Promptly fixing problems like water leaks, malfunctioning equipment, or safety hazards can prevent further damage and ensure a smooth start when the facility reopens.
4. Review and Update Emergency Plans
Evaluate the existing emergency response plans and update them if necessary, using a system like SMARTPRINTS. This includes reviewing evacuation procedures, updating contact information, and ensuring that all staff members are familiar with their roles and responsibilities in case of an emergency.
5. Implement Energy-Saving Measures
Take steps to conserve energy during the extended break. This can involve adjusting thermostat settings, turning off unnecessary lighting, unplugging non-essential electrical devices, and utilizing energy-saving features or timers on equipment where applicable.
6. Communicate Maintenance Protocols
Clearly communicate maintenance protocols and guidelines to team members, faculty, and staff using Planned Events. Make sure that everyone understands their responsibilities and knows how to report maintenance issues that may arise during the break.
7. Keep Detailed Records
Maintain detailed records of all maintenance activities, including inspections, repairs, servicing, and upgrades. This documentation can help track the facility’s maintenance history, identify recurring issues, and inform future maintenance planning.
By implementing proactive measures, educational facilities can ensure that their infrastructure remains in good condition, minimize unexpected disruptions, and create a safe and conducive learning environment when students and staff return from extended breaks like summer vacation.
Prepare Your School Facilities for Extended Breaks with FacilityONE
Extended breaks, such as summer vacation, offer an ideal opportunity for schools to perform essential maintenance and updates. Implementing a structured plan ensures that facilities are safe, efficient, and ready for the return of students and staff.
FacilityONE provides comprehensive tools to support your school's maintenance efforts:
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F1 WORKS: Schedule and manage preventive maintenance tasks to keep equipment in optimal condition.
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F1 EVENTS: Coordinate and communicate planned maintenance activities with your team.
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F1 MAPS: Access interactive floor plans to locate assets and track maintenance history.
By leveraging FacilityONE's solutions, your school can proactively address maintenance needs, conserve energy, and ensure a safe environment for everyone.
Request a demo to discover how FacilityONE can enhance your school's facility management strategy during extended breaks and beyond.
