Assessing Facility Management Staffing Levels in Senior Living

Facility managers working in senior living facilities must balance providing high-quality care and services while maintaining cost-effectiveness. One of the critical aspects of achieving this balance is determining the appropriate staffing levels for the facility management department. Here are some recommendations for assessing facility management staffing levels in a senior living facility, ensuring the residents' well-being and operational efficiency:

Conduct a Comprehensive Workload Analysis
A workload analysis involves assessing each staff member's daily tasks and responsibilities. This analysis can help you identify areas where staffing may need to be improved or increased. It also allows you to allocate resources efficiently, reducing potential burnout and improving the overall quality of care.

Consider Regulatory Requirements
Senior living facilities are subject to various regulations and standards set by state and federal agencies. Familiarize yourself with these requirements to ensure compliance. Assess whether you have enough facility management team members to meet or exceed these standards, keeping your facility compliant.

Listen to Resident and Staff Feedback
Residents and team members are valuable sources of information when assessing staffing levels. Regularly collect feedback to identify any areas of concern or areas where additional facility management staff may be needed.

Monitor Quality of Care and Resident Satisfaction
Measuring the quality of care and resident satisfaction can provide insights into the effectiveness of your current facility management staffing levels. Higher levels of resident satisfaction and improved quality of care are often indicators of appropriate staffing.

Utilize Technology and Automation
Incorporating technology and automation can help optimize staffing levels by reducing administrative burdens and improving efficiency. Facility management software, for example, can help organize and streamline workflows while providing valuable insights into maintenance tasks and work order completion.

Assessing facility management staffing levels in a senior living facility is an ongoing process that requires careful consideration. By maintaining a flexible and responsive approach, senior living facility managers can ensure that their staffing levels support the well-being of residents while maintaining operational efficiency.

How FacilityONE Can Support Your Staffing Strategy

FacilityONE’s UNITY Solutions Suite offers tailored solutions to enhance your facility management operations:​

• F1 WORKS: Streamlines work order management and preventive maintenance scheduling, ensuring tasks are completed efficiently and on time.​

• F1 MAPS: Provides interactive facility mapping, allowing staff to quickly locate assets and address issues, reducing downtime and improving response times.​

• F1 INSIGHTS: Delivers comprehensive analytics and reporting, enabling data-driven decisions about staffing needs and operational improvements.​​

Ready to optimize your facility management staffing?