5 Indicators Your Senior Living CMMS Might Be Outdated

An effective Computerized Maintenance Management System (CMMS) is essential for senior living facilities. It not only simplifies maintenance tasks but also ensures compliance, reduces downtime, and improves overall resident comfort. However, as technology evolves, older CMMS platforms may struggle to keep pace, causing operational inefficiencies and increased costs.

Recognizing the signs of an outdated CMMS early can help your facility address critical issues and make timely upgrades. Here are several key indicators that your senior living facility management software might need replacing, along with practical solutions to consider.

1. User Interface (UI) and User Experience (UX)

Does the interface or dashboard of your CMMS look outdated? Do your team members struggle with the user-friendliness of the tool? Modern CMMS or facility management software systems provide intuitive interfaces, dashboards, and improved user experiences. An improved UI and UX can increase adoption, usage, and productivity. 

2. Integration Difficulties

Older CMMS systems often struggle with integrating with other technologies—such as building automation systems or electronic health records (EHRs)—used extensively in senior living facilities. Inability to integrate can cause fragmented data and inefficiencies.

According to Facility Executive, seamless integration allows facility teams to manage workflows more effectively, streamline data sharing, and optimize operations. If your CMMS doesn’t easily integrate with existing technologies, it's likely time to upgrade.

Signs of integration challenges include:

• Duplicate data entry between multiple systems.
• Difficulty accessing comprehensive asset and maintenance records in one place.
• Lack of real-time synchronization of data across platforms.

3. Mobile Accessibility

A modern facility management software solution provides mobile accessibility, allowing users to access information and perform tasks on smartphones and tablets. It's common for an outdated CMMS to lack mobile capabilities. This keep's managers and technicians at their desks instead of out in the facility completing preventive maintenance tasks or closing work orders.

4. Cloud-Based vs. On-Premise

It may need to be updated if your current CMMS is on-premise without cloud-based options. On-premise systems can be more expensive and require more support from an organization's IT department. Cloud-based solutions, however, offer greater flexibility, accessibility, and scalability.

5. Compliance and Regulation

In a regulated industry like senior living, your CMMS must be compliant. It could be outdated if your CMMS does not comply with industry regulations or standards. Compliance requirements can change, and modern CMMS or facility management software systems often adapt to these changes quickly.

Assessing your senior living facility's current CMMS against these criteria will help you determine whether it's time to upgrade to a more modern and feature-rich system. Remember that staying up-to-date with technology can contribute to increased efficiency, improved maintenance practices, and better overall asset management for your facility.

How FacilityONE Can Upgrade Your CMMS Experience

FacilityONE provides modern CMMS solutions tailored to the unique needs of senior living communities. Our UNITY Solutions Suite offers mobile-friendly, intuitive, and highly integrative tools to streamline maintenance, enhance compliance, and simplify your operations.

FacilityONE supports your facility management team by:

• Automating and simplifying preventive maintenance tasks.
• Providing mobile access for faster and more efficient responses.
• Offering easy-to-understand reports and analytics for smarter decision-making.
• Seamlessly integrating with existing facility management and operational systems.

Ready to replace your outdated CMMS and improve your senior living community operations?