Reactive Maintenance: Everything You Need to Know

Reactive maintenance, also known as breakdown or run-to-failure maintenance, is a strategy where maintenance tasks are performed only after equipment or machinery has failed or broken down. Unlike preventive maintenance, which aims to prevent failures before they occur, reactive maintenance waits for an actual malfunction to trigger repair actions. Reactive maintenance is often the default strategy in facilities where downtime is not critical, or the cost of preventive maintenance does not justify the benefits.

What are the Different Types of Reactive Maintenance?

• Emergency Maintenance - Performed when equipment fails unexpectedly, causing a sudden halt in operations. This type of maintenance requires immediate attention to restore functionality and minimize downtime.
  
  
• Corrective Maintenance - Involves repairing or replacing faulty components after a problem has been identified but before it leads to a complete breakdown. This can be a planned action based on observed issues.
  
  
• Deferred Maintenance - Refers to postponed repairs due to budget constraints, resource availability, or other priorities. While not immediately critical, these issues are documented and scheduled for future action.
  
  
• Run-to-Failure Maintenance - Involves allowing equipment to operate until it fails. It is a deliberate decision, typically applied to non-critical assets where the cost of preventive maintenance outweighs the benefits.
  
  
• Crisis Maintenance - Similar to emergency maintenance, it is often associated with larger-scale, system-wide failures. It usually involves extensive resource mobilization and significant operational disruption.

What are the Advantages of Reactive Maintenance?

Lower Initial Investment
Since there is no need for continuous monitoring and preventive actions, reactive maintenance requires a lower initial financial investment. This can be particularly beneficial for small businesses or organizations with budget constraints.

Simplicity
The simplicity of reactive maintenance can be appealing. Developing and adhering to complex maintenance schedules or investing in advanced predictive technologies is unnecessary.

Focus on Actual Problems
Reactive maintenance focuses efforts and resources on existing problems rather than potential issues. This can lead to efficient use of maintenance resources when failures are infrequent.

What are the Disadvantages of Reactive Maintenance?

Unexpected Downtime
The most significant drawback of reactive maintenance is the risk of unexpected downtime. Equipment failures can halt production processes, leading to lost productivity and revenue.

Higher Long-Term Costs
While initial costs are lower, the long-term reactive maintenance costs can be higher due to frequent repairs, emergency part replacements, and overtime labor expenses.

Reduced Equipment Lifespan
Constantly running equipment to failure without preventive care can reduce the overall lifespan of machinery. Wear and tear accumulate, leading to more frequent breakdowns and potentially costly replacements.

Reactive maintenance is a straightforward and sometimes necessary approach to managing equipment failures. While it has its place in certain facilities, relying solely on reactive maintenance can lead to increased downtime, higher long-term costs, and potential safety risks. By understanding the advantages and limitations of reactive maintenance, organizations can make informed decisions and integrate this strategy with other maintenance practices like preventive maintenance and work order management, to ensure optimal performance and reliability of their assets.

How FacilityONE Can Help You Move Beyond Reactive Maintenance

Relying solely on reactive maintenance can lead to costly breakdowns, downtime, and increased pressure on facility teams. By incorporating preventive maintenance strategies, you can extend asset lifespans, reduce emergencies, and create a more stable operational environment.

FacilityONE offers powerful preventive maintenance tools through our UNITY Solutions Suite. With features like interactive asset mapping, real-time work order management, and mobile access, our solutions help you shift from reactive to proactive facility management.

Ready to reduce downtime and improve your maintenance strategy?