Managing school facilities involves much more than fixing what’s broken. It means staying ahead of maintenance needs, keeping track of thousands of assets across campus, and ensuring your team is always ready for the next inspection or audit. That’s a lot to juggle—especially without the right tools in place.
One of the most overlooked, but powerful tools schools can use to streamline operations is the device card.
Equipment name and location
Make, model, and serial number
Service and maintenance history
Warranties, manuals, or photos
Status updates or open work orders
They’re like a digital ID tag for each asset—easy to search, update, and access from a desktop, tablet, or mobile device.
Device cards aren’t just digital records. They’re the key to transforming how your team manages equipment, schedules preventive maintenance, and prepares for compliance checks. Instead of searching through binders or outdated spreadsheets, technicians can instantly access everything they need about a specific asset—right from their mobile device.
Here’s how that improves your day-to-day operations:
Device cards give your maintenance team fast, reliable access to asset details—like make, model, location, and service history. This means less time spent tracking down information and more time resolving issues.
Need to check when an HVAC unit was last serviced? It's on the device card. Wondering if a piece of kitchen equipment is still under warranty? That’s there too.
By linking device cards to digital work orders, your team can update service notes, close tasks, and attach photos all in one place—reducing paperwork and improving accuracy.
In multi-building or multi-site districts, it’s easy for assets to get lost in the shuffle—especially when staff changes occur. Device cards create a central, digital record for every piece of equipment in your facility.
This improves visibility into:
Where assets are located
What condition they’re in
What they’ve cost you in repairs
Whether it’s a projector in a classroom or a defibrillator in the gym, you can track it, service it, and justify its value over time.
School districts are no strangers to inspections—from fire marshals to state auditors. When those moments come, being able to quickly show the maintenance history and inspection records of key equipment can make a big difference.
Device cards help your team:
Keep preventive maintenance on schedule
Document repairs and inspections in real time
Demonstrate compliance with safety and operational standards
With everything stored digitally, you can pull up exactly what you need—when you need it.